DLS offers a full range of services that aid in the production, retention, management and processing of documents used in legal and/or regulatory environments. These services include:
 LITIGATION SOFTWARE
CONSULTING
ELECTRONIC DOCUMENT PROCESSING
SCANNING
SCANNING PLUS STAMPING
BLOWBACK (PRINTING)
OPTICAL CHARACTER RECOGNITION (OCR)
DOCUMENT STORAGE AND RETRIEVAL
DATABASE CREATION AND MAINTENANCE
SUBJECTIVE CODING
INDEXING / DOCUMENT ANALYSIS
BATES STAMPING
INTEGRATION
Click on the link below to view the Digital Litigation White Paper
LITIGATION SOFTWARE
DSL / MSI maintains a select team of IT professionals who have immense experience with litigation software and the legal document discovery process. Our team can provide support for all major legal document systems and the deliverables for trial. In addition, our entire team has vast experience with legal document scanning.
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CONSULTING
With our extensive litigation and document retention experience, Digital Litigation can help you design and implement a cost-effective document strategy. These services are typically provided at no charge when purchasing one or more of our other services but may also be contracted for separately.
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ELECTRONIC DOCUMENT PROCESSING
It has been estimated that nearly 75 percent of any office document collection is electronic and in some enterprises the percentage is undoubtedly higher. Electronic documents pose special problems for the legal professional due largely to the networked environment in which they are created. They are duplicated more rapidly and more extensively and they are distributed more widely than their paper counterparts. At present, this end-user replication and distribution of a single document is repeated over and over again in the document management process, resulting in a high level of duplicative effort (single documents indexed and coded multiple times, e.g.).
Digital Litigation has developed ways to process e-mail and attachments and "de-dupe" these and other electronic documents through an automated process that retains only a single copy of each document version while retaining a list of custodians in whose collection a copy was found. This process alone removes a significant number of documents and makes further processing easier and more cost-effective. We also provide secure web-based services that allow you to store, search, retrieve code, remove and add electronic documents online.
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SCANNING
Using existing manual methods, paper is difficult and expensive to collect, copy, move and manage. In a litigation setting, individual office and central file searches are intrusive and disrupt a company's operations. The sheer bulk of the collection makes management expensive and difficult. Firms are typically required to hire temps or maintain a staff whose sole responsibility lies in tracking and moving boxes of documents. Indexing, coding and identifying important documents requires still more floor space and largely remains as labor intensive today as it has always been.
Scanning allows you to digitize your documents and store them electronically, in a single location. Text documents can be made searchable through the Optical Character Recognition (OCR) process. The documents can then be viewed and processed from virtually any PC, eliminating the need to store and move boxes and freeing up wasted office space and manpower. These digital images can also be stored on a secure website where authorized users can access them from any Internet access point in the world.
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SCANNING PLUS STAMPING
The need to provide a unique identifier for legal documents led to the use of "Bates" numbering. In a manual production, this process is labor intensive, time consuming and expensive.
For a fraction of the cost of doing it manually, Digital Litigation can stamp each scanned page with a "Bates" number during the scanning or coding process. This identifier then appears on all electronic images of that page as well as on documents that are later "blowback" to paper for production to opposing counsel.
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BLOWBACK (PRINTING)
Once documents have been converted to an electronic image through scanning, they may be printed like any other electronic document. But when printing larger quantities (such as printing your document collection for delivery to opposing counsel) high-speed out-sourced printing may be more cost effective. Digital Litigation can perform these services.
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OPTICAL CHARACTER RECOGNITION (OCR)
Optical Character Recognition (OCR) converts the words that appear on a scanned image into their electronic equivalents. These words can then be indexed allowing you to perform full-text searches on your scanned paper documents.
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DOCUMENT STORAGE AND RETRIEVAL
The most important advantage gained from digitizing your documents is the ability to store them electronically in a single location. They can be stored on CDs, on your office network or at our facility. In the past few years, the last option has become increasingly popular. By storing your documents at a third-party facility you eliminate the need to purchase additional hardware and software while assuring that your documents are secure and backed up regularly.
Once your documents are stored in a central location, they can be retrieved using a variety of methods including full-text searching, indices created by you or indices created by Digital Litigation through the Objective Coding process. When using our storage facility, your entire collection is accessible via the Web with access rights determined by you.
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DATABASE CREATION AND MAINTENANCE
Information about the Documents
The inability to capture and retain information about the documents in your collection is one of the greatest failings of existing manual methods. In manual systems, duplicate documents are coded several times, all differently. A single document may be viewed by several different members of your litigation team but in a manual production, no system exists to collect the different analyses in one central location.
Digital Litigation can provide you with the database tools to track not only your documents but the intellectual capital you develop in the reviewing process. Using these tools you can easily mark a document for use in a deposition or at trial, leaving an electronic record of why you did so for the benefit of other members of your team.
You can also create virtual issue or deposition prep binders much more easily and cost effectively than is the case with manual methods.
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SUBJECTIVE CODING
Digital Litigation / MSI has extensive legal analysis experience and has provided litigation support for over 20 years. Our services include such tasks as document indexing, document coding, paralegal supervision, maintaining software and hardware, handling work flow, and keeping track of employee time records. Digital Litigation / MSI is able to export indexed information and documents into any format, including Case Management software, Summation, Concordance, etc... We also can conduct training and end-user assistance, when needed.
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INDEXING / DOCUMENT ANALYSIS
MSI provides document coders, workstations and qualified, trained personnel to perform the manual legal coding and indexing. MSI implements efficient means of coding; including numerous quality control provisions and time analysis checkpoints to ensure all deadlines are met while providing the highest accuracy rate. MSI generates audit and quality control reports to identify any missing metadata or problems discovered during the process.
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BATES NUMBERING / STAMPING
Bates Numbering or Bates Stamping is used in the legal, medical, and business fields to sequentially number or date/time-mark images or documents as they are scanned or processed. Bates numbering is an organizational method mainly used to identify legal documents. During the discovery phase of litigation, there may be a large number of documents so the Bates number, named after the Bates automatic numbering machine, assigns an arbitrary unique identifier for each document. It is usually numeric, though it could be alphanumeric, too. MSI uses state-of-the-art technology to properly enumerate documents for many legal cases and clients including the Department of Justice.
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INTEGRATION WITH CASE ANALYSIS TOOLS
Mountain States Imaging offers a wide range of integration and consulting for various case management tools. MSI has worked extensively with Lexis Nexis Litigation Services to integrate documents into Concordance® Applied Discovery®, CaseMap® Suite, CT Summation, iBlaze.
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